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Workflow verification

Let us help you with workflow and document verification

ABOUT

Sitepass captures information and documents about contractors, employees and volunteers through assigned workflows. Within Sitepass the client can verify these workflows and documents, or as an additional service verification can be outsourced to Sitepass. The price of this service will be tailored to the workflow and documentation that is required to be verified.

why outsource verification

Reduce cost

Our team is setup to manage the verification and provide a service that reduces the overall cost for verification of workflows.

Increase accuracy

With a dedicated team who just focuses on verification of your workflow, this brings higher accuracy by reviewing and confirming documentation.

We support your people

Where there are gaps or additional requirements to complete a workflow, our team is here to support your employees and contractors to ensure their verification is completed quickly.

Get compliant sooner

With our dedicated team we will continuously monitor your workflow compliance and follow up with those who have outstanding requirements to get to an approved state.

Increased efficiency

Significantly reduce the amount of time and effort you spend managing compliance of documents submitted by your contractors and suppliers. We’ll do the heavy lifting so that you can focus on growing the business.

Flexibility

Our compliance management solutions are tailored for each client’s unique regulatory and corporate requirements.

What's included

Verification of business documentation

Business documentation uploaded into workflows will be reviewed and verified to ensure they are valid, match the business profile, and up to date. Types of documents for verification include:

  • Public liability insurances
  • Product liability insurance
  • Professional indemnity insurance
  • Workers compensation insurance
  • WHS compliance and policies
  • ISO certification
  • Motor vehicle and plant insurance
  • Other documentation

Verification of worker documentation

Worker documentation uploaded into workflows will be reviewed and verified to ensure they are valid, match the worker profile, and up to date. Types of documents for verification include:

  • High risk work licences
  • Proof of identification
  • Right to work
  • Qualifications
  • Contractor and general licences
  • Medical assessments
  • Working with children checks
  • Police checks

Verify business and worker profiles

Business and worker profiles in Sitepass will be verified against documentation to support their identification. This includes the following:

  • Personal identification such as passports, drivers licences and proof of age cards.
  • Business identification such as certificate of incorporation, partnership agreements and business licences.

Reviewing completed forms

Validating that information recorded in uploaded documentation matches data captured in forms, and that custom forms are completed in full inline with your business requirements.

Assign a status

You can elect what data or documents are required to be verified. When verifying a step or record or document, a status will be assigned based on the information collected and uploaded.

Monitor expired records

Workflow verification will monitor and report on all expired records uploaded.

Record a comment or instructions

Our team will review all changes for submitted workflows before verifying the information. Feedback, comments, instructions and further information required will be submitted with each verification.

Monitor overall compliance

Our team will monitor the overall compliance of your workflows and align to each client specific process when verifying the workflows.

Reporting on verification performance

Our team will report back on the overall performance and compliance of your workforce verification.

Contact our team to get a quote for workflow and documentation verification requirements.

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