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Document verification

Let Sitepass make documentation verification easy

ABOUT

Sitepass makes it easy to create and assign workflows that capture the documents you require for each contract, project or work site. Easily review and verify each document and assign statuses, notes, tasks and automate the tracking of expired documentation.

why sitepass?

Reduce cost

Sitepass reduces the overhead to request, capture and review documents, evidence and other assets from everyone you employ.

Increase accuracy

Centralise how all documents are captured and standardise the review process to achieve higher accuracy.

Simplify the process

One tool to simplify the way your staff interact, capture and review documents from your contractors, visitors or team members.

Get compliant sooner

Sitepass will continuously monitor your document compliance and send reminders when a document is near expiry.

Increased efficiency

Significantly reduce the amount of time and effort you spend managing the compliance of documents submitted by your contractors and workers. We’ll do the heavy lifting so that you can focus on growing the business.

Flexibility

Our compliance management solutions are tailored for each client’s unique regulatory and corporate requirements.

How Sitepass can help

Verification of business documentation

Business documentation uploaded into workflows will be reviewed and verified to ensure they are valid, match the business profile, and up to date. Types of documents for verification include:

  • Public liability insurances
  • Product liability insurance
  • Professional indemnity insurance
  • Workers compensation insurance
  • WHS compliance and policies
  • ISO certification
  • Motor vehicle insurance
  • Contracts
  • Sub contractors
  • Plant and equipment registers
  • Hazardous chemicals registers
  • Custom documentation

Verification of worker documentation

Worker documentation uploaded into workflows will be reviewed and verified to ensure they are valid, match the worker profile, and up to date. Types of documents for verification include:

  • High risk work licences
  • Proof of identification
  • Right to work
  • Qualifications
  • Contractor and general licences
  • Medical assessments
  • Working with children checks
  • Police checks
  • Permit to work

Verify business and worker profiles

Business and worker profiles in Sitepass will be verified against documentation to support their identification. This includes the following:

  • Personal identification such as passports, drivers licences and proof of age cards.
  • Business identification such as certificate of incorporation, partnership agreements and business licences.

Reviewing completed forms

Validating that information recorded in uploaded documentation matches data captured in forms, and that custom forms are completed in full inline with your business requirements.

Assign a status

You can elect what data or documents are required to be verified. When verifying a step or record or document, a status will be assigned based on the information collected and uploaded.

Monitor expired records

Sitepass will monitor and report on all expired records uploaded and send reminder notifications when documents are about to expire.

Record a comment or instructions

Review all changes for submitted documents before verifying the information. Feedback, comments, instructions and further information required will be submitted with each verification.

Monitor overall compliance

Monitor the overall compliance of your documents and align to each client specific process when verifying the workflows.

Contact us to start using Sitepass for document verification

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